Internships & Work-Study
Workplace Tutor Check-In
A workplace tutor check-in is a short conversation between the school and the person who supervises a student at the company. The tutor sees the student at work every day, so their view complements what the school learns from the student. These questions help you understand how the placement is going, what the student is learning and what the tutor needs from the school.
17 questions
When to use this template
- Halfway through an internship or apprenticeship period, to adjust before the final review.
- After a first difficulty reported by the student or the company, to hear the tutor's side.
- Before the final assessment, to gather the tutor's observations in a structured way.
Questions to ask
Setting and tasks
- 01How is the student's placement going overall, from your point of view?
- 02Which tasks and responsibilities have you given the student so far?
- 03Do these tasks match the objectives set with the school?
- 04How much autonomy does the student have in their work today?
Progress and skills
- 05Which skills has the student developed since the start?
- 06What do they do particularly well?
- 07Where would you like to see more progress in the coming weeks?
- 08How does the student react to feedback and to mistakes?
- 09How do you assess their reliability: punctuality, deadlines, commitments?
Integration and attitude
- 10How has the student been received by the team?
- 11How would you describe their communication with colleagues and clients?
- 12Have you noticed anything that worries you, such as absences or a loss of motivation?
- 13How much time can you realistically give to supervising the student each week?
Support from the school
- 14Is the school's guidance clear enough for you as a tutor?
- 15Is there anything the school could do to make your supervision easier?
- 16Is there anything you would like us to discuss with the student?
- 17What should we agree on before our next check-in?
Tips for a useful conversation
- Start by thanking the tutor: supervising a student is extra work on top of their own job.
- Ask for observed behaviour and examples rather than judgements about the student's personality.
- Compare the answers with the objectives written in the placement agreement, so the conversation stays anchored.
- Tell the tutor what will be shared with the student, and keep a respectful, factual tone in the written record.
- Redirect any question about the contract, working hours or safety to the school's placement office or the relevant body.
Mistakes to avoid
- Speaking only when something goes wrong, so the tutor associates the school with problems.
- Asking about the student's private life, health or personality instead of work observed.
- Overloading the tutor with long forms and questions that take more time than the supervision itself.
- Not giving the tutor any feedback on what happened after the conversation.
Let Passisto Students hold these conversations
The AI agent holds regular voice check-ins with your students and flags those who need help, so advisors can act early.